How the cloud can revolutionise business financial management

You might be a CFO or in a leadership position at a small or medium-sized enterprise (SME).

If so, you may have attempted to manage the impact of the pandemic by adjusting your technology strategy.

In this article, we look at considerations that businesses have around tech investment, the power of the cloud, and how both can help your company with financial management.

Holding back on tech spend vs reinvesting in IT

According to IDC’s 2021 Cloud Pulse Survey, some businesses tried to hold back on spending.

In fact, 18% of SMEs worldwide aimed to save money by turning off selected IT services, 16% negotiated pricing with vendors, and 15% halted new IT projects completely.

All completely understandable actions.

But perhaps surprisingly, almost a quarter (23%) of global SMEs reinvested in IT.

As offices and stores closed during various lockdowns, you may have rapidly invested in cloud technology to support remote working and gain supply chain efficiencies to combat sourcing issues—something your finance team would have a big eye on.

More than half (60%) of SMEs say they planned to increase their IT budgets during 2022, with 32% significantly increasing their cloud budget, and only 5% planning to decrease it.

If you’re in charge of your business’ finance team and not spending money on cloud technology, you should be.

Typically, cloud software can be more secure than desktop legacy solutions, as cloud providers should guarantee the safety and security of their platforms.

You benefit from additional safety measures, such as password protection, encryption and access limitations based on user profiles.

You should also expect from cloud providers 24/7 monitoring and dedicated cybersecurity teams that can rapidly identify and respond to potential threats.

Legacy software and the problems with manual processes

It’s perhaps easy for businesses to hold back on investment in financial management business software—it involves work to find the right cloud vendor, and budgets might dictate nobody is keen on spending money.

You wouldn’t blame a business for having an ‘if it isn’t broken, why fix it?’ attitude. Legacy software can still perform basic functions that finance teams require to maintain day-to-day operations, so it’s natural to stay with existing systems.

However, outdated accounting software can lead to a multitude of problems, such as the following:

Inaccurate data

With desktop legacy financial management software, you lack real-time, up-to-date information for accurate reporting. If you’re still working with spreadsheets, you may have to manually key in data—and it’s easy to make mistakes.

Inefficient processes

As well as risking errors, manual processes such as retyping and rekeying data from spreadsheet to spreadsheet take up a lot of time.

That’s time better spent on more critical business activities, such as strategy and planning.

Lost data

As your business grows, you’ll build up a mass of documents and data, which will be highly challenging to keep organised if you’re still reliant on paper and on-premises storage.

As you grow, you may also be subject to increased regulation, which demands accurate record keeping. If you end up becoming a public company, that may present new challenges.

Poor visibility

If you can’t actively see what’s going on in your company’s finances, it opens you to a world of pain when looking for mistakes or ways to stop them before they become an issue.

It’s also more complicated than necessary to identify trends and patterns and make accurate financial projections.

Why moving to the cloud will help the finance team

The more you use cloud technology, the more you’ll expand areas where the technology can bring value.

You can measure the financial impact of decision-making, identifying and validating your most valuable revenue streams.

You may have to steer the ship when it comes to getting value out of data, working with IT in moving your business to the cloud and implementing technologies such as automation, analytics and artificial intelligence.

However, the cloud allows you to set up a foundational framework for your finance team to manage, measure and monetise data as an asset.

Through working with cloud data, your finance team can build insights into new revenue streams, and support tech and finance to work together in improving efficiencies.

Could automation be crucial to the future of your finance team?

Automation stops people from spending large chunks of time on repetitive and low-value tasks, costing your business thousands of pounds each year—funds you could use for reinvestment.

As we already noted, the time you spend on manual processing is time your business can’t spend on more valuable tasks, such as winning new business.

Cloud finance software can automate those dull and pesky accounting tasks, crunch those numbers, produce reports, and provide valuable analytics.

It’s not just about getting rid of old technology—it’s about taking advantage of the strategic value and edge in the marketplace that cloud technology can give you.

5 steps to move to the cloud

Here are a few pointers if you want to move your business to the cloud.

1. Develop a business case

With the cloud, your finance team can become more agile and faster, gaining efficiencies through the time you save by removing time-intensive manual tasks.

2. Support IT in setting up the systems

To extract value from the cloud, it’ll be up to you to assess commercial models, look at the risks, recognise and account for value, and apply controls and governance.

3. Plan and get strategic

Examine your financial management business goals and what will drive your use of the cloud.

Do you want to modernise your operations and adopt digital transformation?

4. Examine what cloud technologies will work for you

Create a clear roadmap for implementation. You will have to work closely with your people, who will drive the use of new technology.

With the tech in place, you’ll need to work at measuring your progress and ask a few questions of your finance team:

• How are you using the cloud tech, and are you doing it right?
• How effective are your new processes?
• Are they leading to the productivity and efficiency improvements you expect?
• What outcomes do you see with the new technology?
• How can you get business metrics for your intended goals?

5. Communicate the changes with your team

Keeping your finance team (and the wider business) up to date with the move to cloud software is important. After all, they’ll be using the new technology, so they have to be clear on what’s happening.

And get them involved in the new ways of working—they’ll be able to support and offer valuable day-to-day insights that will result in the move being a smooth one.

Final thoughts: Advocate for the cloud and digital transformation

You and your finance team could have a critical role in the digitalisation of the business.

You may have a central part to play in a future where you tie success with your ability to extract value from the immense amount of data available to your business.

By developing your cloud data capabilities, you can make the right decisions about what to invest in.

Make that connection between cloud tech and business value.

Advocate for digital transformation and elevate the role of your finance team.

Prove the value of the cloud and win your battles by making your business more agile, forward-thinking and data-driven.

For IT support or Cloud advice, please call Paradise Computing, your local Microsoft Gold Partner on 01604 655900 or send us a message using our online contact form.